PRIVACY POLICY
Be Your Smile (“we”, “us”, “our”) operates the website beyoursmile.net (the “Site”). Protecting your privacy is important to us. This Privacy Policy describes what personal information we collect, how we use it, how it’s protected, and your choices regarding your information.
1. Information We Collect
Personal Information You Provide
We collect personal information when you interact with us, including when you:
Submit forms on the Site (e.g., contact forms, appointment requests)
Email us
Call us
This may include name, email address, phone number, How you heard about us, and a message you send us.
Example: Contact form fields include Name, Email, Phone, How did you hear about us?, and Message.
Usage & Technical Data
When you visit our Site, we may collect information automatically through cookies or third-party services such as:
• IP address
• Browser type
• Pages viewed
• Date and time of visit
We may use analytics tools (e.g., Google Analytics) to understand usage patterns and improve the Site.
2. How We Use Your Information
We use your personal information to:
- Respond to your inquiries and requests
- Provide, operate, and improve our dental services
- Communicate important notices
- Analyze Site performance and usage
We do not sell your personal information to third parties.
3. Cookies & Tracking Technologies
Our Site may use cookies and similar tracking technologies to enhance your experience, analyze traffic, and personalize content. Browser settings usually allow you to refuse cookies, but disabling them may affect Site functionality.
4. Third-Party Services
We may share information with third-party service providers to deliver the Site and services, such as hosting providers, analytics partners, and email platforms. These providers are required to protect the data and only use it to perform services for us.
5. Data Security
We implement reasonable administrative, technical, and physical safeguards to protect personal information from unauthorized access, use, or disclosure.
6. Your Choices & Rights
You can:
• Opt out of marketing emails
• Request access to your personal information
• Ask for correction or deletion of your information
To exercise these rights, contact us at:
📧 office@beyoursmile.net
📞 (305) 979-1032
7. Children’s Privacy
Our Site is not intended for children under 13. We do not knowingly collect personal information from children under 13.
8. Changes to This Policy
We may update this policy from time to time. The latest version will be posted here with the Effective Date at the top.
9. Contact Us
Be Your Smile
8785 SW 165 Ave Ste. 102
Miami, FL 33193
office@beyoursmile.net
(305) 979-1032
HIPAA NOTICE OF PRIVACY PRACTICES
This notice describes how protected health information about you may be used and disclosed and how you can get access to this information. Please review it carefully.
Who Will Follow This Notice
This Notice applies to all employees and personnel of Be Your Smile and pertains to health information created or received by us.
Our Privacy Obligations
We are required by law to:
• Maintain the privacy of your Protected Health Information (PHI)
• Provide this Notice of our legal duties and privacy practices
• Abide by the terms of this Notice
Protected Health Information (PHI)
PHI includes information that identifies you and relates to your past, present, or future health condition, dental services, or payment for care. Examples include dental diagnoses, treatment records, appointment history, and billing information.
How We Use and Disclose PHI
We may use or disclose PHI for the following purposes:
1. Treatment
We may share your PHI with dental professionals involved in your care. Example: treatment planning, follow-ups, referrals.
2. Payment
We may use PHI to process billing, insurance claims, and payment activities.
3. Healthcare Operations
Includes quality improvement, compliance reviews, training, and credentialing.
4. Appointment Reminders & Care Instructions
We may contact you with appointment reminders or follow-up care instructions via phone, email, or text.
5. Required by Law
PHI may be disclosed when required by law, such as reporting abuse, court orders, or public health activities.
Other Uses of PHI
We will not use or share PHI for marketing or fundraising without written authorization. Other uses not described require your written authorization.
Your Rights Regarding PHI
You have the right to:
• Inspect and obtain a copy of your PHI
• Request amendment of your PHI
• Receive a list of disclosures we have made
• Request restrictions on certain uses/disclosures
• Request confidential communications
To exercise these rights, contact:
Be Your Smile Privacy Officer
office@beyoursmile.net | (305) 979-1032
Complaints
If you believe your privacy rights have been violated, you may file a complaint with us or with the U.S. Department of Health and Human Services. No retaliation will occur for filing a complaint.
Contact Information
Be Your Smile
Privacy Officer
office@beyoursmile.net
(305) 979-1032
8785 SW 165 Ave Ste. 102, Miami, FL 33193
